Location: Oregon-Central
Mission(s): Other / Not Listed
Salary: $65,000/Yr - to - $80,000/Yr
Job Type: Full Time
Posted On: Jan 22, 2018

Education: Bachelor's Degree
Career Level: Senior Executive (President/CEO)
Nonprofit Experience: 2-10 Yrs

Title: Executive Director
Reports to: Board of Directors
Classification: Exempt; Full-Time

Position Summary: The Executive Director is responsible for overseeing the administration, programs and strategic plan of the organization. Other key duties include fundraising, marketing, and community outreach. The position reports directly to the Board of Directors.

The Executive Director must: Effectively lead and manage change with a passion for the mission of this innovative, forward-thinking organization in a collaborative and positive spirit that engages others; provide governance, stewardship, and ambassadorship to Saving Grace; sustain the organization’s ongoing operations; provide a positive work culture that supports and develops staff and leadership through effective communication, coaching and respect; balance present and future needs through investment in leadership capacities, operations and administrative systems, fiscal reserves, community education and visibility; and prioritize maintaining positive collaboration with the board, staff, and community partners, and expanding and nurturing donor relationships.

Essential Duties and Responsibilities
Governance: Develop, implement, and monitor policies, plans and programs to achieve Saving Grace’s mission and goals as established in the agency’s governing documents. Provide overall operational direction and ensure efficient operations and quality service delivery. Be ultimately responsible for leadership, management, facilities and equipment, security and safety of the staff and clients of the agency.

Board Development:
• Work with the Board of Directors to support the Board recruitment process and selection, as needed
• Provide assistance with orientation of new Directors
• Provide support to the Board President in preparing for monthly Board meetings and sending out materials to the Board in advance of meetings
• Communicate respectfully, openly, and collaboratively with the Board and provide program and other relevant information
• Conduct, analyze, and review agency surveys regularly with the Board

Strategic and Operational Planning:
• Ensure that a comprehensive three-to-five-year strategic plan is in place through collaboration with the Board and staff
• Using the strategic plan, develop work plans with measurable outcomes and timelines;
• Maintain organizational alignment with strategic and work plans
• Develop tools to help effectively monitor and maintain the internal and external organizational health of the agency and provide regular reporting to the Board
• Make recommendations to the Board for approval of new programs and for changes of current programs that mirror best practices
• Ensure that effective operational procedures are in place for timely recognition of donations, regular staff performance evaluations, grant reports, etc.

Staff Development and Management:
• Maintain staff and volunteer selection processes, orientation, onboarding and training systems to clarify and ensure competency and commitment to Saving Grace mission, vision and values
• Provide development, compensation and recognition plans that reflect Saving Grace’s commitment to staff and volunteers
• Model and foster a results-oriented, accountable culture by setting clear performance standards and evaluating performance not less than annually
• Ensure staff and volunteer physical safety, and provide confidential resources for emotional safety
• Work closely with the Stewardship Team to develop and nurture a positive culture of transparency, trust, and support within the organization
• Maintain confidentiality of staff’s personal and HR information
• Ensure proper recordkeeping and maintenance of employee records according to legal requirements and best HR practices
• Conduct exit interviews with departing staff and utilize feedback to continually improve the organization
• Conduct and analyze staff and volunteer satisfaction surveys periodically to integrate findings into best practices and processes.

Stewardship: Devise, implement and monitor strategies and direct activities to ensure financial, political and logistical support for short-term success and long-range stability.
Resource Development:
• Develop a comprehensive development plan (grants, events, and donor development) with measurable objectives and timeframes
• Coordinate events and materials to increase visibility and maximize return
• Ensure that quality grant writing and management effectively supports overall strategy
• Maintain positive communication and foster healthy relationships with funding agencies and donors
• Encourage supporters to become actively involved in resource development activities
• Ensure compliance with funders, contracts, grant applications and report deadlines
• Ensure timely pledge invoicing and donor acknowledgments

Fiscal Management:
• Develop and manage annual budgets
• Manage financials according to Generally Accepted Accounting Principles (GAAP) to maintain a positive balance and clear and compliant audit
• Demonstrate firm grasp on nonprofit financial management
• Sound oversight and management of federal, state, local and private grants
• Develop fiscal policies and procedures for Board approval
• Record business transactions in compliance with GAAP
• Consult at least monthly with the Treasurer of the Board regarding financials, funding and other matters of fiscal management
• Provide accurate, timely financial reports to the Board monthly
• Monitor insurance policies to assure adequate protection from loss and liability

Ambassadorship: Serve as Saving Grace’s chief spokesperson, communicating the mission so the organization is positively perceived and recognized for promoting solution-oriented approaches in our service area, for the benefit of our stakeholders.
Marketing & Publicity
• Develop a marketing plan congruent with the resource development plan
• Nurture and maintain relationships with the media to create opportunities to keep the mission in front of the public
• Oversee development and production of program, promotional and collateral materials with a professional and consistent image
• Promote awareness and the mission through feature articles, interviews, press releases, public service announcements and advertising
• Create and distribute an annual report of the organization’s activities and future plans;
• Honor and publicize those who have exercised leadership on family violence issues

Community Relations
• Represent Saving Grace at community meetings and events
• Maintain a schedule of regular outreach with service and civic groups, professional associations, government agencies, schools, and other appropriate organizations
• Develop and maintain healthy local and regional collaborative relationships with service providers, community and government agencies, and the general public
• Provide representation and leadership in community efforts, service consortiums and other forums aligned with the mission
• Assist and coach staff and board members in outreach and promotion strategies
• Conduct and analyze community satisfaction and needs surveys regularly
• Address concerns of clients, partners, staff, Board members, volunteers or others as quickly as possible

Supervisory Responsibilities: Directly supervise the Stewardship Team, (who directly supervise the other staff positions), with overall responsibility for all staff members. Responsibilities include: hiring and termination, orientation and onboarding, training and development, performance management; retention, employee relations; planning, assigning, and directing work; carrying out supervisory responsibilities in accordance with the organization’s policies, applicable laws, and best practices.

Education & Experience: Degree in business/public administration or related field and 5-10 years of related nonprofit experience; or equivalent combination of education and experience; proven leadership, resource development and community relations experience.

Licenses: Valid Oregon Driver’s license and proof of automobile insurance.

Knowledge, Skills & Abilities:
Knowledge of:
• Oppression awareness
• Roots of intimate partner violence and family violence
• Principles of safety first for victims of domestic and sexual violence, stalking and human trafficking
• Healthy relationships
• Principles of providing social services to diverse populations
• Public program planning, development, grant-writing, budgeting and management

• Effective and supportive leadership and management skills
• Strong interpersonal and communication skills (verbal and written)
• Demonstrated success in writing and attaining grants
• Effective planning and organizing skills
• Strong project management skills
• Proficiency in Microsoft Office Suite
• Proficiency with QuickBooks or other accounting software.

Ability to:
• Model healthy relationships
• Build collaborative, effective teams and a positive work environment
• Diplomatically bridge with individuals and groups in support of our mission
• Read, analyze, and interpret journals, governmental regulations, business correspondence and instructions
• Write reports, business correspondence, and procedures
• Work with a broad range of people from diverse backgrounds and life experiences
• Respond effectively and confidentially to sensitive inquiries, concerns and complaints
• Effectively present information on controversial topics and speak persuasively
• Convene and guide groups of people toward focused results
• Establish and maintain effective relationships with employees, the Board, partners and the public
• Work under stress and respond effectively to crisis situations
• Work effectively, respectfully, and cooperatively with the Board of Directors, staff, volunteers, donors and community partners
• Maintain regular and reliable attendance
• Practice good self-care and stress management.

Important Strengths/Traits:
• Adaptable
• Collaborative team player
• Committed to the mission, focused
• Demonstrate balance, calm and compassion
• Dependable and resilient
• Ethical
• High Integrity
• Humility
• Innovative
• Self-aware
• Sense of humor
• Sensitivity to cultural differences
• Servant Leadership
• Strategic thinking
• Trustworthy
• Visionary

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions.

While performing this job the employee is regularly required to talk and hear; stand; walk; drive and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; and lift up to 25 pounds. Vision requirements include close, distance and peripheral vision, depth perception and ability to adjust focus.

Other Requirements:
This role requires that the employee manages stress appropriately, makes good decisions under pressure, manages anger/fear/hostility and violence of others appropriately, handles multiple priorities, manages conflict resolution effectively, is able to work alone/independently, and able to work collaboratively in groups, and able to keep a pulse on the organization to sense when issues are starting to develop.
Working Conditions: The work environment is primarily indoors, generally in an office setting with a usually moderate noise level, such as ringing phones, many people speaking at once, copiers, fax machines and printers; a high percentage of time is spent using a computer/CRT or laptop. The environment involves elevated levels of stress that includes exposure to violence, often including graphic descriptions of heinous crimes against children and adults. This position requires regular travel throughout the service area and occasional weekend and evening work.

For More Information, Visit: www.saving-grace.org/

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